Administration Executive
You'll be sent to the company's own careers page — we don't collect applications.
About this role
Key Responsibilities: 1. Administrative Support to General Manager 1. * Provide day-to-day administrative support to the GM, including scheduling, meeting coordination, and correspondence. * Prepare reports, presentations, and business documents as required. * Follow up on action items and deadlines across departments. 2. Documentation & Coordination 1. * Manage and maintain proper filing of purchase orders, contracts, invoices, delivery orders, supplier and client documentation * Ensure proper documentation flow between procurement, sales, warehouse, and finance teams. * Assist in preparing internal reports (sales, procurement, inventory summaries). 3. Operational Coordination 1. * Act as a coordination point between: * Procurement team * Sales team * Warehouse/logistics team * Finance/accounts 1. * Track order status and assist in ensuring smooth execution. 4. Basic Finance & Reporting Support 1. * Assist in invoice processing, payment tracking, and document submission to finance. * Monitor and follow up on outstanding documents (e.g., signed DOs, invoices). * Support data compilation for reporting and analysis. 5. Office & Administrative Management 1. * Manage office administration matters (supplies, filing systems, records). * Ensure proper record-keeping for audit and compliance purposes. * Support HR/admin tasks if required (e.g., onboarding coordination, attendance records). 6. Stakeholder Communication 1. * Liaise with suppliers, clients, and internal teams on documentation and coordination matters. * Handle basic inquiries and escalate issues when necessary. **Job Requirements** * Minimum Diploma or Bachelor’s Degree in Business Administration, Management or relevant qualifications appropriate to the position from an accredited college. * With minimum 2 – 4 years’ working experience in a similar capacity preferably from a building and construction industry * Conversant in bilingual languages, namely English and Bahasa Malaysia. * Must have good interpersonal and communication skills with strong inclination towards quality management practices * Knowledgeable in ISO 9001, ISO 45001 and ISO 14001 Standard and provide unlimited support for the implementation and on-going maintenance for the Company’s Quality, Environmental, Safety & Health Management System (QESHMS). * Must have some knowledge of general office duties. * Must be computer literate and familiar with MS Office Applications * Experience in trading, construction, or logistics environment is an advantage.