Senior Project Admin Executive / Executive
You'll be sent to the company's own careers page — we don't collect applications.
About this role
Responsibilities * Assist project managers in planning and coordinating project activities. * Organize and manage project files, contracts, and other documents. * Ensure proper version control of project documents. * Maintain databases and filing systems (physical and digital). * Serve as a point of contact between project team members, clients, and external vendors. * Handle correspondence, emails, and phone calls related to the project. * Ensure clear communication of project updates and changes. * Coordinate and schedule project meetings, site visits, and reviews. * Manage calendars for project managers and teams. * Track and allocate resources, equipment, and materials as needed. * Ensure project activities comply with company policies, procedures, and regulations. * Assist in risk management and ensure adherence to project standards. * Prepare project status reports, summaries, and presentations. * Assist in data analysis for project performance and outcomes. * Support project audits and evaluations. * Monitor project schedules, timelines, and deliverables. * Maintain project documentation, plans, and reports. * Coordinate meetings, prepare agendas, and take minutes. * Track and report project progress to stakeholders. Requirements * Diploma in Business Admin with minimum 3 years working experience. * Expert to use office words, excel, power point and outlook. * Experience in project documentation and prepare report. * Experience in handling Purchase Order (PO), Delivery Order (DO), Purchase Request (PR), Invoice and MRN. * Able to communicate with people and keep track project progress.