Purchasing Clerk

About this role

Job Responsibilities: 1. Administrative & Filing Support: · Assist in filing of purchase records, invoices, and delivery documents. · Help organize and maintain physical and digital files for audit readiness. 2. Basic Data Entry: · Input simple data into Excel tracking sheets (e.g., stationery usage, delivery dates). · Update records for goods received and basic inventory movement. 3. Stationery & Inventory Control: · Monitor and check stock levels of stationery, pantry items, PPE, office supplies and etc. · Report low stock items to senior clerks or officers. · Coordinate with Admin team for replenishment and delivery of consumables. 4. Excel Reporting & Data Entry: · Prepare monthly Excel reports such as: – Purchase Order summary & aging. – Stationery and pantry usage. – Indirect material consumption. – Supplier performance (on-time delivery, pricing). – Assist in maintaining vendor databases, item master lists, and internal tracking logs. 5. Document Handling: · Support printing, scanning, and photocopying tasks. · Assist in document submission between departments. · Help prepare purchase request forms or Purchase Order. · Perform follow-ups with suppliers on delivery. · Prepare and organize documents for internal and external audits. 6. Ad-Hoc Support Duties: · Assist other purchasing team members as backup when needed. · Run simple errands or assist in minor department tasks when needed. · Perform any other duties as assigned from time to time. Job Requirements: 1. Minimum of diploma in Business Administration, Accounting /Finance or a related field. 2. Fresh graduates are welcome to apply. 3. Proficiency in Microsoft Excel and Word. 4. Ability to work independently and as part of a team. 5. Computer literacy. 6. Strong attention to details and accuracy. 7. Logical thinking to prioritize tasks and manage workflow effectively. 8. Candidates that able to speak Mandarin will be an added advantage.